Job Description

Our client is seeking a highly organized and adaptable Personal Assistant in Atherton, CA to support a private family in both personal and household capacities. The ideal candidate is polished, proactive, emotionally intelligent, and service-minded with a “no task too big or too small” mentality. This role requires discretion, flexibility, and the ability to remain calm and organized in a fast-paced environment.

Key Responsibilities

• Manage complex domestic and international travel arrangements

• Prepare detailed travel itineraries and provide real-time travel support and contingency planning

• Assist with packing, unpacking, and travel preparation as needed

• Maintain dynamic personal calendars, appointments, and scheduling logistics for the Principals

• Coordinate with the Chief of Staff, household staff, and vendors to ensure smooth daily operations

• Handle personal errands, shopping, gifting, returns, and household-related tasks

• Assist with wardrobe organization, dry cleaning coordination, and household inventory

• Provide occasional support with pet care, including scheduling grooming and vet appointments

• Anticipate the needs of the Principals and provide proactive support

• Travel with the Principals as needed

Qualifications

• 3-5+ years of experience in a personal or executive assistant role, preferably within a private household or UHNW environment

• Strong organizational skills and exceptional attention to detail

• Tech-savvy with proficiency in Google Workspace, Apple products, and digital calendar systems

• Valid driver’s license, clean driving record, and passport-ready

• Comfortable with pets and able to assist with occasional physical tasks such as lifting luggage

• Flexible and responsive to last-minute changes and requests

Schedule: 40 hours per week. Hybrid based between the family’s residence and remote work, with domestic and international travel required. 

Compensation: Open, DOE

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